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Johns Hopkins University Applied Physics Laborator
Program Administrative Secretary
Job Location: Laurel, Maryland
Job Type: Full-Time / Regular
Department:
Space Department
Introduction
The Johns Hopkins Applied Physics Laboratory (APL), a national leader in scientific research and development, located midway between Baltimore and Washington, DC is seeking a Program Administrative Secretary.
Responsibilities
Provide administrative support, including high level public and APL staff interface for National Security Space Program manager's office and NSS staff. Act independently on all routine administrative and secretarial matters for the SD NSS Program Managers. Duties include conference room identification, meeting coordination (including refreshments), security clearance checks and updates, handling phone calls, overhead expense tracking, cell phone bill invoicing, and document distribution. Resolve procedural questions and problems in practices and procedures, and assist staff in these matters. Provide interaction and liaison with the government sponsors and other external representatives, APL management, SD management, NSS staff members, and other APL technical staff. Assist the NSS Business Area core team and Program/Project managers in responding to sponsor requests for program material. Manage office documents, files, logs, and security procedures. Independently prepare draft documentation and correspondence. Review for appropriate formatting, editing, and security procedures. Reproduce, route and distribute documents to appropriate recipients. With little guidance, produce charts/graphics using Excel and other software as needed. Prepare travel planning, manage meeting arrangements and clearances (for both internal and external meetings), and ensure all staff members' clearances are up-to-date, renewed in a timely manner, and confirmed to be at the recipient organization. Prepare employee business expense and travel reimbursement forms, review for accuracy, and route for signatures. Act as a resource for security matters and coordinate with other Department administrative staff to help with issues that may arise or where assistance is needed. Assist the NSS Administrative Assistant, in support of the Business Area during peak times with meeting preparation, clearances, travel, report preparation, and general office activities. Interact with and support the NSS Executive Management team.
Qualifications
Required:
High-school education. Minimum of 7-10 years of administrative or secretarial experience. Professional and cooperative demeanor with excellent interpersonal and organizational skills. Ability to use discretion and solve problems independently. Ability to act independently on routine administrative and secretarial matters. Previous experience in handling classified materials. Demonstrated written and verbal communication skills and excellent proofreading skills. Demonstrated high level proficiency in use of desktop computer applications, including Microsoft Office applications (Outlook, Word, PowerPoint, and Excel). Applicants selected will be subject to a Government security investigation and must meet the eligibility requirements for access to classified information. Eligibility requirements include US citizenship.
Desired:
Associate's degree. Experience in APL practices and procedures, travel arrangements, security procedures, and conference room arrangements. Knowledge of SD procedures and operations including APS and RMIS. Previous experience in dealing with sponsor organizations.
Security
Applicants selected will be subject to a Government security investigation and must meet the eligibility requirements for access to classified information. Eligibility requirements include US citizenship.
Pay, Benefits, & Work Schedule
APL offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, significant educational assistance, a scholarship tuition program for staff with dependents, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.jhuapl.edu.
Equal Employment Opportunity
Johns Hopkins University Applied Physics Laboratory is an equal opportunity/affirmative action employer that complies with Title IX of the Education Amendments Act of 1972, as well as other applicable laws, and values diversity in its workforce.
How to Apply:
Go the the JHU/APL Employment Page link below and select "Search and apply".
Then, select "Advanced Search".
Enter the Reference Code number below into Job Req # box and click the Search button. Select job for Job Basket. Click Apply for Job(s) in Job Basket button and follow the instructions to complete the on-line application process.
Reference Code Number:
81483
Click Here for Employment Page
Johns Hopkins University Applied Physics Laborator
EOE/M/F/D/V
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