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I/T Administrative Assistant - General Administration
American Foods Group, LLC.
American Foods Group, LLC.
How to Apply:
American Foods Group, LLC.

Job Location: Green Bay, WI
Job Type: Full Time
Department: General Administration

Position Name: I/T Administrative Assistant
Family: General Administration
Status: Non-Exempt, Full-Time
Location: Green Bay, WI

Essential Functions and Responsibilities:
  • Greet people entering the building and ensure they follow visitor procedure;
  • Organize various internal and external meetings/conference calls/training along with compiling information for meetings as requested;
  • Process and track software and hardware maintenance contract renewals;
  • Process and track telecommunication invoices;
  • Process Information Technology AP invoices for payment;
  • Process and track capital expenditure purchases;
  • Use travel system to schedule department travel including advanced planning for location visits and other project based travel;
  • Partner with vendors to obtain quotes, report on payment status and fulfill vendor inquiries; works with vendor to research and resolve discrepancies;
  • Works with AP to fulfill all requirements for new vendor setup;
  • Allocates and reconciles expenses to the GL in preparation for budget process;
  • Performs administrative duties including event planning, recruitment support, physical space planning training, onboarding, status reporting, and general office support;
  • Performs general administrative and office support to the I/T Department;
  • Assist with property management;
  • Manage I/T office supply inventory;
  • Monitor building security cameras;
  • Backup receiving personnel with deliveries.

Marginal Functions:
  • Other duties as assigned.

Knowledge, Skills, and Abilities:
  • Good communication skills verbal and written;
  • Great interpersonal skills;
  • Ability to take initiative, assume responsibility and follow up as needed;
  • Strong customer service focus, organizational skills and ability to multi-task with excellent time management skills required;
  • Ability to work well with all levels of internal management and staff and develop relationships with vendors;
  • Experience working with I/T case management systems. Experience with Service Now a plus;
  • Proficient in Microsoft Office Suite (Excel, Word, Powerpoint). Intermediate Excel experience required;
  • Knowledge of Concur travel planning application a plus.

Education, Training, and Licenses:
  • 5 years of administrative experience
  • High school diploma or GED required. Associate`s or Bachelor`s degree is a plus.

Legal/ADA Considerations: Normal office environment. Occasional overnight travel by surface or air. Extended work hours.

An Equal Opportunity Employer / Disability / Vet

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

How to Apply:
American Foods Group, LLC.

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