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SENIOR ADMINISTRATIVE ASSISTANT (Req 17 050) - Administrative Support

Job Location: Patuxent River, MD
Department: Administrative Support

Responsibilities: Provide Executive Administration support to PMA-257. Support actions include:

  1. Prepare and provide travel orders (hotel/rental car arrangements/reservations) and book travel via DTS for PM, Deputy PM/military/civilian/foreign national personnel.
  2. Prepare travel vouchers created in DTS for travel reconciliation for PM, Deputy PM/military/civilian travel.
  3. Prepare travel approval forms for routing to PM/Deputy PM.
  4. Submit Visit Request Information into JPAS.
  5. Provide personal information for visit requests to other sites for PM, Deputy PM/military/civilian.
  6. Input incoming visitors into BASIC II for approval.
  7. Attend PMA daily leadership stand-up; verbally receive inputs from PM/DPM/Ops for daily maintaining/inputting of PMs schedule.
  8. Act as backup for note taking for weekly PM Priority Meeting, Boeing telecon, and weekly Executive Leadership Team meetings.
  9. Maintain and schedule meetings within PM/Deputies calendars and print out daily schedule for PM on next days meetings.
  10. Update PMAs personnel phone list and Org Chart.
  11. Proofread/create/track official letters/memorandums created for PM and Deputy PM review/signature.
  12. Maintain, schedule and print PMA conference room schedules.
  13. Generate Welcome Aboard informational packet for new employees.
  14. Verify voucher requests for Foreign Nationals; input voucher request into the Transactions Online Processing System (TOPS) program for Foreign Nationals reconciliation.
  15. Input all PMA personnel into IBONS (Infrastructure Business Operations Navy-Navair-NAWC Support).

Education: High School diploma or equivalent.

Experience: At least six (6) years experience in a customer and business oriented position.

Other: Must have an Active Secret Security Clearance.

How To Apply:


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