Chippewa Valley Technical College
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Job Location: Eau Claire, Wisconsin
Department:
Business Education Center, Eau Claire
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Position Summary:
Under the supervision of the Director of Enrollment Services, this position is responsible for the data entry and processing of Admissions applications.
Responsibilities/Expectations/Accountability/Duties:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Demonstrates commitment to customer service standards.
- Reviews admission applications and supporting materials for completeness and eligibility; assigns appropriate status; investigates discrepancies; and communicates with applicants.
- Performs data entry of admissions applications into the College’s administrative database (Banner).
- Updates applicant worksheets.
- Scans and indexes application materials.
- Assists in matching fee receipts, transcripts, and other supporting papers with applications as received.
- Performs file checks to ensure completeness of all materials.
- Composes e-mails and letters to applicants.
- Processes mailings.
- Assists with periodic admissions processes such as spring and fall enrollment confirmation activities, core course eligibility, and other miscellaneous processes.
- Provides admissions information to applicants, staff and external agencies as requested.
- Assists other Admissions team members.
- Relate successfully with students and staff of diverse cultural, social or educational backgrounds
- May direct activities of work study students
Necessary Knowledge, Skills and Abilities:
- Knowledge of general office policies and procedures.
- Ability to communicate effectively verbally and in writing using proper English grammar, usage, and spelling.
- Proficiency in word processing, spreadsheet, database, and other office software applications.
- Microsoft Office Suite preferred.
- Ability to perform general keyboarding with a minimum of 40 gross words per minute and a minimum of 95% accuracy.
- Ability to operate general office equipment including document scanners.
- Experience in providing superior customer service.
- Ability to relate successfully with students and staff of diverse cultural, social, or educational backgrounds.
- Ability to use judgment, discretion, and decision making skills in dealing with confidential and sensitive issues.
- Ability to learn and adhere to College policies and procedures.
- Ability to work independently and as a team member.
- Ability to problem solve by questioning, organizing, researching, analyzing, processing and interpreting information.
- Ability to think creatively.
- Ability to handle multiple tasks and responsibilities.
- Experience in a detailed-oriented environment.
- Ability to work nonstandard hours as necessary.
- Employment at CVTC is contingent upon successful background check(s).
Necessary Training and Experience:
- An associate degree in administrative assistant or related field from an accredited institution and two years’ experience in a professional office setting
- In evaluating candidates for this position, the College may consider a combination of education, training, and experience that provides the necessary knowledge, skills, and abilities to perform the duties of the position.
Position Details
Expected Start Date: As soon as possible
Position Status: Part-time flex union position
Location: This position is located at the Business Education Center, Clairemont Campus in Eau Claire.
Work Hours:
Part-time flex union position: Hours will vary between 15-25 hours per week
- 15 hours/week – Monday, Tuesday, Thursday - 12:00 – 5:00 PM
- 20 hours/week – Monday, Tuesday, Wednesday, Thursday – 12:00 – 5:00 PM
- 25 hours/week – Monday, Tuesday, Wednesday, Thursday, Friday – 11:30 AM - 4:30 PM
This position requires the ability to adjust hours as necessary to meet the workload demands of the department.
Salary:
The hourly rate for this position is $15.25 based upon Pay Grade F, Step 1 of the 2009-2010 Staff and Clerical Federation Salary Schedule.
Pro-rated Benefits for Flex Union Positions:
- Pro-rated health and dental insurance
- Life and long-term disability insurance
- Wisconsin Retirement System
- 403(B) tax deferred annuity program
- 457 deferred compensation plan
- Section 125 flexible spending accounts
- Pro-rated holiday, personal, vacation and sick days
How to Apply:
To obtain an application online, please Click Here
Applications will be considered when a cover letter, resume, transcripts and CVTC application are received. Include any other materials in support of your application.
Julie Neuhaus, Human Resources
Chippewa Valley Technical College
620 West Clairemont Avenue
Eau Claire, WI 54701-6162
CVTC hires employees who are able to meet the challenges of the 21st century. We are seeking individuals who are creative, open to change and new methods of work practices, and willing to promote the College's vision and mission in a customer-oriented, participatory environment. Individuals who value commitment, collaboration, trust, respect, excellence, and accountability are encouraged to apply.
College Vision: Chippewa Valley Technical College: A dynamic community focused on learning and dedicated to student success.
College Mission: Chippewa Valley Technical College delivers superior, progressive technical education which improves the lives of students, meets the workforce needs of the region, and strengthens the larger community.
Chippewa Valley Technical College is an Equal Opportunity Employer and Educator. In compliance with the Americans with Disabilities Act, the College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
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