BUSINESS & PROJECTS MANAGER - 0917 Salary
$52,769.00 - $81,785.00 Annually
150 Cleveland Park Dr. Greenville, SC
PARKS & RECREATION
10/20/2017 11:59 PM Eastern
- Job Description
Brief Description of the Job:
Responsible for the development, management, coordination, and administration of the department`s capital projects program, operating and capital budgets, contract and procurement administration, policy administration, strategic initiatives, and administrative support to all divisions. Provide coordination, budgetary and project support and management services as needed and requested by Director to aid other division administrators. Perform research and analysis pertaining to department strategic initiatives, projects, programs and services. Manage capital and operational projects in cooperation with appropriate department and City staff to ensure successful implementation and outcome. Oversee and manage capital and operational projects by facilitating meetings, writing specifications, managing procurement contracts and agreements and conducting and coordinating on-site work and delivery of product and services. Manage various capital and operational projects and coordinate with appropriate department staff to ensure successful implementation. Assist in administering contracts, lease agreements, licenses and park uses.
- Job Duties
Perform Capital and Operational Project Management (40%): Manage various capital and operational projects, including the Neighborhood Parks Program (NPP) or replacement program. Oversee and direct projects and plans, and coordinate with appropriate department staff to ensure successful comprehensive implementation processes and proper design, permitting, management and construction practices, and outcomes. Manage project activities including establishing, refining, and implementing all systems for public and staff engagement, public information, project rankings, and project implementation; conducting and facilitating meetings, writing specifications, managing procurement, contracts and agreements; conducting, coordinating and managing on-site work and delivery of product and services. Assist with the preparation and development of the Capital Improvement Program (CIP) by preparing project forms and support systems for use by the department and its divisions, and collection and analysis of data submitted by divisions. Assemble, participate in, or lead staff committees as directed to review and evaluate requests. Coordinate and communicate with other departments including Public Works, OMB, Legal, and Economic Development.
Perform Operations Analysis and Business Management (35%): Perform research and analytical management studies including statistical analyses pertaining to department strategic initiatives, projects, programs, and services. Coordinate, lead, and participate in organizational studies involving administrative or operational systems, procedures, functions, processes, plans, and techniques. Prepare and present comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings. Submit recommendations for improving methods, procedures, projects, and operations to division administrators and the Department Director for review and consideration. As needed, implement new systems, methods, procedures and programs; monitor program progress in meeting goals and objectives; conduct updates with management staff to inform and advise on project progress; make adjustments as necessary, provide for evaluation of project and resulting programs.
Assist in the Development and Management of Department Budget (15%): Work with Director and OMB to develop and manage the annual budget. Assist with the preparation and development of the annual Operating Budget by reviewing OMB materials. Prepare written materials, correspondence and reports. Prepare analysis and reports as directed by the Director. Participate in departmental meetings in preparation of the final departmental budget document. Work with OMB and Parks & Recreation department staff to refine and monitor budget documents for use throughout the year.
Coordinate Contract Administration & Procurement (10%): Develop, review and administer work and product specifications and requests for qualification, proposals, administering contracts, lease agreements, licenses and park uses, ensuring standard processes are utilized. Assist in the selection of vendors. Interpret, and implement financial aspects of contractual agreements. Monitor and track contracts to ensure that all services provided are of the highest quality and consistent with terms of contract. Coordinate effective resolution of vendor issues. Coordinate and communicate with other city, county, state and federal departments to meet requirements.
Other duties and responsibilities as assigned.
Overall Strength Demands: Light strength demands include exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly AND/OR walking or standing to a significant degree.
Physical Demands: Continuously requires vision, hearing, talking, and fine dexterity. Frequently requires standing, walking, reaching, handling, foot controls, sitting, reaching, and handling. Occasionally requires balancing, bending, crouching, and twisting. Rarely requires lifting, carrying, kneeling, crawling, pushing/pulling, and climbing.
Machines, Tools, Equipment, and Work Aids: Desktop, PC, tablet, smartphone, plotter, copier, scanner, camera, calculator, fax machine, printer, and personal or city vehicle.
Computer Equipment and Software: PC, Office Suite, iPad, smart phone, Autocad
Preferred experience with: Photoshop, Illustrator, InDesign, Sketchup and CivicPlus
Overall Working Conditions: Satisfactory: Occasional exposure to unpleasant environmental conditions and/or hazards.
Environmental Factors: Weekly exposure to extreme temperatures, wetness and/or humidity. Monthly exposure to noise and vibration.
Health and Safety: None.
Primary Work Location: Office Environment and outdoors in Public Park Spaces and Recreation/Community Centers.
Protective Equipment Required: Safety vest and helmet during construction projects, blood borne pathogen universal precautions as indicated.
Frequently requires frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires irregular schedule/overtime. Rarely requires noisy/distracting environment.
Formal Education: Bachelor`s degree in Parks & Recreation, Business Administration, Landscape Architecture, Project Management, Urban Planning or Design, or related field.
Master`s degree in Parks & Recreation, Business Administration, Landscape Architecture, Urban Planning or Design, Project Management or Public Administration preferred.
Experience: Over four years of experience in the following areas: Parks & Recreation professional, Landscape Architect, Planner, Program Manager, Business Administrator, Business Analyst or similar, Project Manager.
Driver`s License Required: Class D South Carolina license
Certifications and Other Requirements: 1. Certified Park & Recreation Professional (within 6 months of hire) 2. American Society of Landscape Architects (if a Landscape Architect).
How To Apply:
Please fill out our Online Application by clicking the Apply button below:
Our office hours are 8:00 am-5:00 pm Monday - Friday.
The City of Greenville will provide reasonable accommodations for otherwise qualified individuals. The City of Greenville does not discriminate on the basis of race, color, national origin, sex, religion, disability status or age in employment or provision of services.