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Office Administrator
NorthStar Memorial Group
 
Job Location: Houston, TX

At NorthStar Memorial Group, we choose collaboration over bureaucracy. Here, everyone has a chance to lead. We encourage & empower our people at every level to speak up, be heard, and watch their ideas become realities. Degreed & non-degreed professionals, labor workers, industry experts – people from all career and experiential backgrounds have the opportunity to find a home here.

Sound too good to be true? Check us out on Glassdoor to see why our employees have voted NSMG one of the best companies to work for 7 years in a row! Click here to view us on Glassdoor

We are seeking an Office Administrator for our Home Office in the Houston Galleria of Houston, TX area. This position will be serve as the main point of contact for all business processes in the Home Office, including planning and managing office moves and corporate events. The successful candidate will have previous experience managing a corporate office, organizational and time management skills, as well as the ability to work independently and prioritize multiple projects.



Responsibilities

  • Perform Receptionist duties two days per week as scheduled and provide backup for Receptionist as needed
  • Prepare correspondence, spreadsheets and reports using Microsoft Office Suite
  • Assist Payroll department with confidential weekly payroll audit
  • Coordinate the recognition of location anniversaries
  • Manage kitchen and copy room organization
  • Maintain office supply inventory, and order breakroom and office supplies as needed
  • Assist with organizing Home Office employee activities and recreational events
  • Coordinate with upper management and Human Resources to send regional announcements
  • Coordinate travel arrangements for Human Resources personnel
  • Assist with Home Office personnel office moves and furniture installation
  • Review and submit Home Office vendor invoices for approval
  • Update Home Office photo directory as needed
  • Maintain and disperse office supply kits to new Home Office personnel
  • Submit Home Office facility issues and maintenance requests through internal programs
  • Ensure that ice and beverages are available in conference rooms as needed for meetings involving members of upper management


  • 5+ years of experience in upper level administrative role
  • 2+ years of experience in a receptionist role
  • Proficiency in MS Office Suite with a strong emphasis on Excel, PowerPoint and Adobe
  • Possess a high level of integrity and the ability to handle confidential information
  • Detail oriented, solution-minded and proactive (self-starter)
  • Exceptional communication skills
  • Strong organizational skills
  • Ability to work independently as needed
  • Possess a positive, can-do, service-oriented attitude
  • Professional demeanor and appearance

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