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Indiana State University
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Job Location: Terre Haute, IN
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Special Notes to Applicants
This position is open to all applicants
Comments to Applicants
This application must be completed. A resume cannot be substituted for the application, however, submission of a resume as a supporting document is encouraged. Background checks will be conducted for this position.
Work Schedule
Regular hours are Monday to Friday; 8:00 a.m. to 4:30 p.m. Extended hours at the beginning of each semester. (overtime required).
Notice of Vacancy Number
13-636
Desired Start Date
As soon as possible
Job Open Date
09-18-2013
Other Skills and Abilities:
Other Skills and Abilities:
Job Close Date
10-02-2013
Job Title
Student Services Assistant II
Department
ASSOCIATE VP FOR FINANCE & ASSISTANT TREASURER
Student Employment Department (if applicable)
NOT ASSIGNED
Job Type
Full-Time
Salary Grade
6
Salary Range
$12.98
Benefits - Click the link to view eligible benefits.
Click Here to see Benefits_SSR
Job Summary/Basic Function
Under general supervision, provides moderately complex secretarial and clerical duties in support of the Student Services Program.
Specific Responsibilities
Assist in all phases of the Account Analyst area including receipting and accounting for all monies received, and analysis of student accounts.
Responsible for all phases of the Account Analyst area, including:
- Receipting and accounting for all monies received, balancing, disbursement of certain cash items, verification of money and reports from other departments;
- Utilization of Point-of-Sale On-line Cashiering system;
- Analyzing accounts;
- Preparing deposits;
- Perkins Loan duties;
- Handling a variety of situations requiring a good working knowledge of many University policies;
- Collections of University receivables and Perkins Loans;
- Requires extensive knowledge of federal regulations;
- Frequent contact with students, parents, faculty, and staff;
- Other duties as assigned within the Bursar Operations Unit.
Minimum Relevant Education:
High School diploma or GED
Required Field(s) of Study
NA
Preferred Relevant Education:
Associate`s Degree or up to 3 years of college or technical school
Preferred Education Field(s) of Study:
NA
Required Experience
Two years of cashiering and bookkeeping experience; Knowledge of office procedures; Microsoft Word, and Excel experience.
Minimum Relevant Work Experience:
3-4 Years
Preferred Relevant Work Experience:
3-4 Years
Preferred Work Field(s) of Experience:
Collection experience
Required Certificates, Licenses and Registrations:
Other Skills and Abilities:
Preferred Certificates, Licenses and Registrations:
Common Skills and Abilities:
Ability to adapt to change
Ability to organize and prioritize multiple tasks accurately
Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness
Excellent customer service skills
Excellent interpersonal, communication, organizational, planning, teambuilding and problem solving skills
Proficiency with Microsoft Office and other computer applications
Works effectively with a diverse community
Attention to Detail
Other Skills and Abilities:
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual`s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Essential Duties/Responsibilities
Composes correspondence and administrative documents according to established guidelines.
Copies, distributes and files appropriate letters, transcripts, memoranda, reports and other materials in an organized manner.
Establishes and maintains organized, accessible and current filing and record-keeping systems according to established procedures.
Utilizes a variety of software applications in the development or design of documents and visual aids to meet the needs of the Student Services Department.
Enters data from forms, records and/or reports using BANNER software or onto appropriate website; codes information as appropriate.
Greets visitors and/or students; provides appropriate information or refers to appropriate personnel.
Maintains calendars and schedules appointments, meetings, and conferences; responsible for meeting facility and equipment, travel and/or lodging arrangements; assists with special event planning and execution.
Coordinates campus visits and assists with group tours as needed.
Monitors use of and maintains supplies, equipment and/or facilities for assigned program.
Assists with recruiting and marketing activities.
Assists with registration functions.
Directs clerical interns and/or work study students assigned to the department.
Performs other duties as assigned.
How To Apply:
To apply, please click on the apply button below. Then click on "Search Postings" on on the upper left. Cut and paste the NOV Number below in the NOV Number field in ISU's Search Postings screen. Click on search. You will see the job title you are applying for. Please click on the title and follow application instructions.
NOV Number:
13-636
Indiana State University
If you have questions, or require accommodations, please call Human Resources at (812) 237-4371, or click here to email us. You may also visit our offices on the 3rd floor of Rankin Hall, 210 No. 7th Street, Terre Haute, IN.
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