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Job Location: Port Arthur, TX
Job Type: Full-time
Department:
Koch Pipeline Company, LP
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Administrative Assistant - 015768
Description
Koch Pipeline Company strives to create value for our customers and society through the safe and environmentally responsible operation of about 4,000 miles of pipelines in the United States. With a presence in seven U.S. states, Koch Pipeline`s commitment to safety and environmentally responsible operations have earned praise and commendations from industry and governmental organizations, including being named one of America`s Safest Companies. The company integrates Market-Based Management into its systems and processes. Koch Pipeline is a subsidiary of Koch Industries, Inc., one of the world`s largest privately-held companies. See www.kochpipeline.com
Koch Pipeline Company, L.P. (KPL) is looking for an Administrative Assistant who is able to make sound economic decisions, drive predictable execution, anticipate needs of customers, and achieve competitive results. This Administrative Assistant will support the various members of KPLs Southeast Texas Operating Group and will provide office management support for the Port Arthur, TX office.
Responsibilities:
- Will provide general administrative support to the Southeast Texas Operating Group
- Assist with meeting arrangements, projects, and presentations as requested
- Assist with travel as requested (hotel accommodations, ground transportation, coordination of travelers, etc.)
- Assist in setting up newly hired employees (new hire paperwork, cell phone setup, nomex and safety equipment, vehicles, credit card, business cards, office arrangements, etc.)
- Maintain the vehicle list for Southeast Texas and review all vehicle Maximo work orders.
- Perform daily office tasks such as distribution of mail and packages, handling outgoing mail and inter-office envelopes, handling office correspondence, updating and managing the phone directory, answering phone rollovers, and assisting visitors
- Perform office manager duties including but not limited to: scheduling & coordinating office building maintenance & repairs, managing office supplies, overseeing janitorial services, assisting with office layout & furniture purchases, review & approval of monthly recurring utility invoices, and managing building cleanliness & aesthetics
- Assist personnel of Southeast Texas in Purchase-to-Pay when needed
- Supply new vendors and KPL accounting with information needed to setup accounts.
- Exhibit flexibility in prioritizing tasks in a fast paced office environment
- Demonstrate critical thinking/problem solving skills
- Consistently present a calm and professional demeanor
- Demonstrate exceptional organizational skills
Required:
- Associate`s degree in business or related field OR High School Diploma with three years of administrative experience
- One year of administrative experience in an office environment
- Communication skills including writing, proofreading, and phone etiquette throughout all levels of the organization
- Experience with a variety of computer applications to include proficiency with Microsoft Outlook (Email and Calendar), Word, Excel, and PowerPoint
- Experience managing sensitive information in a confidential manner
Preferred:
- Five years prior experience as an administrative assistant in a corporate environment
- Previous office manager experience
We are an equal opportunity employer. M/F/D/V
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.
Job Category: Administrative/Clerical
Location: USA-Texas-PORT ARTHUR-TX
Company: Koch Pipeline Company, LP
Schedule: Full-time
Job Type: Regular
Koch companies
We are an equal opportunity employer. M/F/D/V
Drug tests are required, unless prohibited by state law
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