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Koch companies
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Job Location: Cottage Grove, MN
Job Type: Full-time
Department:
Koch Pipeline Company, LP
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Document Control Analyst - 017921
Description
Koch Pipeline Company, LP (KPL) is seeking a Document Control Analyst to help maintain the records and information management Program (RIM) by assisting and training KPL employees using the established elements of the RIM program. This role is responsible for providing training and guidance to official record owners and employees covering their areas of responsibility pertaining to the RIM Program. It also ensures that records are retained and destroyed or discarded in compliance with the retention schedule.
Responsibilities include:
- Collects any necessary information for the RIM Key Performance Indicators
- Assists each capability in the review of RIM processes and determines the most efficient methods to be better aligned with the goals of the RIM program. .
- Shares RIM best practices with other employees.
- Inventories the different types of active/inactive records and their locations
- Ensure that records are retained and destroyed or discarded in compliance with the KPL Retention Schedule
- Monitor servers, drives, and shares for compliance with the KPL Retention Schedule
- Communicate any record holds and hold releases to affected KPL employees
- Retain all active records for which custody is given in a way that ensures ready access by authorized individuals
- Respond to internal and/or external information enquiries in an efficient and professional manner
- Conduct assessments/audits of employees for self-evaluation compliance to the RIM program
- Project Management / Records Management - Manage everyday business records & projects efficiently and timely. Must be able to organize special projects, as needed.
Requirements:
- Demonstrated experience in providing training to employees
- Excellent computer skills (MS Office Suite, XP Operating System, Filing Structure)
- Demonstrated ability to prioritize according to urgency
- Excellent communication skills; both verbal and written/grammar
- Excellent customer service skills
- Must have a valid driver`s license
- High School Diploma or equivalent
Preferred:
- Experience developing a record retention schedule
- Experience with MAXIMO, SAP, or other similar work management applications
- Knowledge of Record Management software products (Versatile Preferred)
- Experience training personnel in record systems, organizational policies, and procedures
- Current ARMA or AIIM member
- Certification from ARMA in the Advanced Record Management
- Associates or Bachelors degree
Other Considerations:
- Frequently lifts, carries, or otherwise moves and positions equipment
- Infrequently works in hot, cold, or inclement climate conditions
- Must be able to pass a pre-employment background check and drug test
- Must be willing to travel occasionally overnight
We are an equal opportunity employer. M/F/D/V.
Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.
Job Category: Administrative/Clerical
Location: USA-Minnesota-COTTAGE GROVE-MN
Company: Koch Pipeline Company, LP
Schedule: Full-time
Job Type: Regular
Travel: Yes, 10 % of the Time
Koch companies
We are an equal opportunity employer. M/F/D/V
Drug tests are required, unless prohibited by state law
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