Overview            This is a rare opportunity for a seasoned financial professional.  The chief administrative officer of a well-established investment advisory firm will be a highly motivated individual with well-developed leadership skills and extensive experience with financial services, accounting, and human resources.  The chief administrative officer will be responsible for daily operations while individually performing financial, accounting, and administrative duties with speed and accuracy.  The candidate must possess an extraordinary orientation for detail and maintain absolute confidentiality in all areas of work. 

 Responsibilities    The chief administrative officer is responsible for the following functional areas:

 Operations & Service

Oversee the administrative and professional staff, including accounting & systems manager, research analyst, and executive assistant, whose responsibilities comprise portfolio accounting and reporting, file and document management, client mailings, meeting scheduling, investment research, and other general administrative duties.

Ensure implementation and documentation of all operational systems, policies and workflows and procedures

Manage operational systems, procedures, and technologies, including but not limited to:

·         Portfolio accounting

·         Portfolio trading

·         Advisory fee billing

·         Performance measurement and reporting

Format quarterly newsletter and oversee its distribution to clients and prospective clients.

Oversee functional business items including corporate insurance, facilities management, equipment management and business and industry licensing issues.

Work with the president to develop and implement the firm’s business strategy

Accounting

Prepare corporate financial statements, participate in the budgeting process, and monitor the financial condition of the company on an ongoing basis

Oversee the accounts payable and accounts receivable functions, and perform bank reconciliations

Manage all personal financial, accounting, and recordkeeping for the president of the corporation

Process corporate payroll and ensure timely filing of related reports

Work with the external CPA to prepare and review corporate tax returns and personal tax returns for the president of the corporation and related entities 

Information Technology

Work with the president and systems manager to develop the firm’s IT strategy and direction

Evaluate and recommend new technology solutions to improve operations and increase efficiencies.

Oversee the operation of the firm’s IT systems and equipment.

Human Resources

Communicate and implement the firm philosophy, procedures, standards of practice and workflow

Interview and recommend operations and administration candidates

Develop and maintain a staff orientation and training program

Develop and implement employee performance evaluation program in coordination with management         consultant

 Provide ongoing administration of employee compensation plan and benefits package

 Maintain all employee records and personnel files.

 Oversee firm’s paid time off program

Skills and

Experience             The ideal candidate will possess the following skills and experience:

·         Bachelor’s degree in accounting or finance

·         Strong accounting and financial analysis background

·         Minimum ten (10) years business management experience

·         Investment or banking industry experience preferred

·         Superior written and verbal communication skills

·         Excellent interpersonal and team management skills

·         Advanced Microsoft Office and QuickBooks proficiency

·         Portfolio Accounting (Advent Software) and Desktop Publishing experience preferred

Compensation    Competitive compensation will be offered. Details will be discussed at the appropriate time with interested, qualified candidates