Assistant Director Of Administration (Exempt)

• 3-5 years experience in Office and/or Finance Management
• Proficiency in Microsoft Office - Word, PowerPoint and Outlook. Excellent skills in Microsoft Excel.
• Excellent communication skills (oral and written), organizational skills and attention to detail
• Organized, analytical and detail-oriented with ability to multi-task and prioritize appropriately
• Math ability and understanding of financials
• Excellent listening, communication, customer service and telephone skills
• Ideal candidate will posses a college degree (B.S. or B.A.).

• Compile reports to show such statistics as cash receipts and expenditures; accounts payable and receivable; and profit and loss.
• Perform various accounting functions, including: assisting with preparation of the annual budget, annual audit, internal management, governmental and donor reports. records management, collection and reporting of statistics, and accounting functions
• Complete Accounts payable/receivable functions for the association
• Manage receivables and ensure that they are collected in a timely manner. Generate and mail monthly billing statements.
• Provide support to Finance Department and Executive Management
• Conduct shift closeouts; prepare bank deposits; administer payment reversals; process refunds and system credits; monitor MST system adjustments; set up and run EFTs and
• Credit card batches; administer Third party billing, etc.
• Prepare monthly budget and forecast reports to CFO
• Administer the Agency Payment relationship for clients participating with OFC, NJ Kids, etc.
• Confidentially process Scholarship requests by evaluating client's application, securing substantiating documentation, and interviewing clients.
• Create and design management reports utilizing MS Excel.
• Create and design forms, reports and business correspondence utilizing MS Word.
• Review, refine, create and document systems, procedures and best practices for Member ST (MST). Seasonal set up of YMCA Programs in MST. Monitor and train staff in MST procedures.
• Maintains filing system involving follow-up and chronological files. Human Resources-
• Assist in the general human resource functions, including, but not limited to: processing new hires and terminations, assisting with recruiting and staff orientation, maintaining time and attendance records, maintaining personnel files, responding to employee related inquiries, updating employee manual as appropriate.
• Process semi-monthly payroll for employees

• Filing system, answering phone, mail distribution, and e-mail correspondence.
• Overall knowledge of Association systems and equipment
• Answer phones, provide program and general information and/or redirect calls to appropriate staff. Greet visitors and provide excellent customer service.
• Complete program registrations for YMCA programs in MST.
• Run errands in the South Bergen County area.
• Accept and complete any special projects.

• Annual salary
• Strong association paid benefit package including Health Insurance (medical, dental, prescription and vision) and life insurance.
• Paid Holidays - 12 per year
• Vacation - First year - After completing 90 days - One vacation day per month of service.
• After first year - 10 working days per year.
• YMCA Retirement Fund - (after qualifying period)
• 7% YMCA Contribution, 5% Employee Contribution (mandatory)
• Flexible Spending Account (FSA) available
• Annual Performance/Salary review (at Anniversary)