Administrative Assistant

• Manage and schedule travel and meetings for employees.
• Responsible for greeting visitors and answering main telephone line.
• Purchase all supplies and equipment, maintain attendance records, and schedule conference rooms as required. Reconcile purchases with credit card statement.
• Ensure corporate and department messages are communicated in a timely manner. Place information on bulletin boards and send e-mails as appropriate.
• Handle all catering arrangements for the facility. This includes placing the order, organization, preparation and clean-up.
• Process all incoming/outgoing mail. Assist with issuing security badges, post outgoing mail, and prepare special shipping requests. Provide support for fax machines, printers, and copy machines.
• Work with office manager on certification awards, posting franchise information,
• Maintain contact information on facility employees.
• Assist/participate in special projects/programs as required by managers.

• Proficient with MS Word, Excel, and Powerpoint required. Aptitude for mainframe applications.
• Creative problem solving skills, flexibility and ability to prioritize competing demands.
• Ability to deal effectively with confidential information.
• Strong interpersonal skills. Excellent communication skills, both written and verbal.
• Ability to work in a team environment with minimal supervision and comfortably interact with all levels of company management and outside vendors.
• Ability to work in a fast-paced environment.