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Technical Producer - Events & Exhibits
RR Donnelley
RR Donnelley
Job Location: Saint Louis, MO
Job Type: Full-Time/Regular
Technical Producer - Events & Exhibits

Customer Service

St Louis, MO
ID: 45884

Bachelors Degree with coursework in industrial design or equivalent work experience
Minimum 5-7 years work experience consistent with position duties and responsibilities
Proven history of custom builds in the areas of fabrication, staging, trussing, rigging and other related infrastructure
Current and working knowledge of A/V, lighting tools and technologies
Expertise in AutoCAD, Microsoft Office, Google Drive and other related design, planning and collaboration software

Experience in Maya, 3DSMax or SketchUp (3D visualization) programs a plus
o Experience in an agency environment, ideally experiential marketing or tradeshow exhibit house, preferred but not required
5-15% travel potential
Must be able to work in a dynamic environment approximately 50% office/desk and 50% warehouse/shop/field
Must be flexible, and comfortable, in working non-traditional hours as needed (some nights and weekends)
Must possess the ability to work independently, as a team lead, or as a team player as needed by various projects


Technical Production Strategy, Planning, Scoping and Estimating (25%)

  • Client-facing technical planner including space and environmental design for tradeshow and event projects (CAD)

Ability to multi-task, manage priorities and commitments, and meet deadlines

  • Must be able to work in a collaborative manner both internally, and with clients
  • Ability to manage technical aspects of projects/events within budget
  • Excellent judgment with the ability to pro-actively identify issues/obstacles and effectively create solutions
  • Ability to work independently as well as within teams
  • Strong and current vendor and industry relationships and experience with the competitive bidding process
  • Very strong work ethic and ability to thrive and enjoy a fast-paced, dynamic work environment

Technical Production Execution (40%)

  • Develop technical production plans, timelines, asset manifests and logistical plans
  • Partner with key stakeholders (internal / client / vendor) to define technical strategy and resource needs for projects
  • Serve as a conduit for all project related technical communication and oversight on assigned projects
  • Coordinate with production teams to provide all appropriate and approved technical production SOPs and resources
  • Ensure technical assets for events and projects are acquired, installed, and managed throughout all projects stages.
  • Ensure appropriate technical contingencies are addressed and planned for at all stages of projects
  • Ensure assets are accounted for, returned, inventoried, repaired or replaced as necessary at the close of each project
  • Coordinate event services including but not limited to: material handling, rentals, contract labor, rigging, electrical

Administration (15%)

  • Develop and manage Technical Production related budgets for assigned events
  • Submit budgets to account managers, producers and project managers for inclusion in overall event/project budgets
  • Source 3rd party vendors through competitive bidding, work samples, per company policy
  • Close each project by pursuing final costs from vendors and shippers to allow for timely invoicing
  • Ensure invoices for all technical elements are properly approved and processed in a timely basis
  • Negotiate any budget to actual variances with work sources; internally or externally
  • Submit required expense reports and time tracking in accordance with policy
  • Must be able to arrange and manage travel and expenses within company and client policies

Special Projects and other Cross-Functional Contributions (20%)

  • Collaborate with team members and partners to develop and execute special projects and unique executions
  • Consult with design and production teams with key insights, data and critical technical production considerations
  • Contribute to fabrication of custom fixtures and exhibits to required specifications
  • Satisfy scheduling and production requirements for fabrication of wood, laminate, acrylic and metal display parts
  • Contribute to the maintenance and optimization of Nies/RRDs events & exhibits infrastructure, including but not limited to: facilities, equipment, technology/software, processes, staff development, price/cost standards
  • Comply with general safety, EPA, OSHA and fire safety regulations; comply with security policies
  • Maintain forklift certification and operate equipment, vehicles and machinery with skill
  • Manage project preparation details, including pull, pack and prep processes
  • Design and/or Fabricate custom shipping crates, road cases and other protective measures for event properties
  • Maintain inventory counts on client-owned and internal assets and interface with WMS/ERP systems to document
  • Travel to client events and activations to execute or supervise technical exhibit installations and tear-outs
  • Develop graphic templates or specifications to source or produce custom graphics across multiple print methods

RRD is an EEO/AA including Vets and Disabled Employer

RR Donnelley

For challenging and rewarding career opportunities with an innovative industry leader, consider RR Donnelley. RR Donnelley provides communications and consultative business services to a who’s who of US and international clients. A FORTUNE 500 company with locations around the world, RR Donnelley produces printed and digital communications. You probably touch our products almost every day. With a reputation for excellence built over 145 years plus a portfolio of patents and breakthrough new products, RR Donnelley is building for a strong future.

We are a business-to-business company offering opportunities in a variety of disciplines. RR Donnelley is strongly committed to setting ambitious goals, rewarding performance, and providing opportunities for personal and professional growth. We offer competitive compensation and benefit packages.

RR Donnelley is an EEO/AA Employer
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