NORDAM
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Job Location: Tulsa, Oklahoma
Department:
Corporate - Tulsa
Functional Group: Finance
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Summary Statement:
Applies fundamental knowledge of basic principles, theories, concepts and industry practices, Generally Accepted Accounting Practices and other accounting standards relating to financial accounting and the analysis of credit data and credit risk.
Essential Functions and Key Responsibilities:
Solves problems of limited scope and complexity following established policies and procedures for guidance. Work is closely monitored and the results reviewed for accuracy and adequacy. Assists in the installation and implementation of new and revised accounting systems and makes modifications to the system specifications and documentation as directed. Calculate and prepare journal entries for product line accrued discounts, rebates and reserves on a monthly basis. Monitor monthly totals for discounts and rebates to ensure adherence to agreements. Prepare and issue credit memos for applicable rebates. Compile the projected monthly cash receipts report by reviewing customer’s A/R accounts based on their payment terms and payment history. Coordinate with internal departments for estimated sales of certain product lines. On a monthly basis, confirm that our A/R aging report reconciles with the applicable general ledger accounts. Compile the A/R aging information and a past due graph of the A/R for the performance team meeting. Prepare reconciliations of twelve (12) general ledger accounts on a monthly basis. Review the monthly A/R aging to determine which customers have fallen past due and make contact to discuss payments, disputed issues, etc. If billing is disputed, work with customer as well as internal departments to resolve issues in a timely manner. Process daily customer invoicing from previous day’s shippers and reconcile amount invoiced with sales recorded in general ledge. Maintain monthly spreadsheet of prepaid and add freight charges billed to customers. Review freight carrier invoices and verify the charges are coded (Cost of Sales) correctly for Accounts Payable. Issue credit memos that have been prepared by contract administrator (i.e. pricing error, returned part, incorrect billing, etc.). If the credit memo is charged to a general ledger account, then post the credit memo to an applicable invoice; therefore, clearing the invoice and credit memo from the division A/R. Contacts banks, trade and credit associations, salespeople, and others to obtain credit information. Studies economic trends in firm's industry or branch of industry to predict probable success of new customer. Evaluates results of investigations, prepares reports of findings, and suggests credit limitations to management. Evaluates customer records and recommends that accounts be closed, credit limit reduced or extended, or collection attempted, based on earnings and savings data, payment history, and purchase activity of customer. Confers with representatives of credit associations and other businesses to exchange information concerning credit ratings and forwarding addresses. Prepares reports on current findings and action taken for all accounts under investigation.
Ancillary Job Functions and Responsibilities:
This position may provide administrative and technical leadership over other Stakeholders in the department. Perform other duties as required. These duties may include assignments in job classifications other than the primary assignment.
JOB QUALIFICATIONS:
Formal Education, Training and Work Experience:
Experience may be substituted for the formal education and training requirements in this section at the discretion of management. High school graduate or GED seven (7) or more years experience is generally required to successfully perform the duties required of this position. Level of Supervision Required: The level of supervision required described here are representative of those that must be met by a Stakeholder to successfully perform the essential functions of this job. Works independently and sets own priorities and objectives when consultation with management. May independently adapt techniques and tools to meet special needs. Obtains management approval as directed.
Special Job Requirements and Skills:
Demonstrate competency in applying the following in performing normal job duties.
• Communicate effectively in both written and verbal form using electronic media, telephone and direct contact with internal and external personnel.
• Operate standard office equipment and demonstrate competency in the use of standard software applications such as Microsoft Word, Excel and Power Point. Special Training and Behavioral Competencies: The following training requirements and competencies must be met before acceding to this job.
• Complete the required NORDAM University training for all Stakeholders.
• Comply with The NORDAM Group Leadership Competencies for Stakeholders.
• Ability and willingness to assist and transfer technical knowledge to less experienced Stakeholders.
Physical Requirements:
The physical demands described here are representative of those that must be met by a Stakeholder to successfully perform the essential functions of this job. While performing the duties of this job, the Stakeholder is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The Stakeholder frequently is required to walk and reach with hands and arms. The Stakeholder is occasionally required to stand and stoop, kneel, crouch, or crawl. The Stakeholder must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Travel between facilities. Must be able to work in excess of eight (8) hours per day and five (5) days per week, if required. Must be able to ascend and descend stairs.
Work Environment:
The work environment characteristics described here are representative of those a Stakeholder encounters while performing the essential functions of this job. Must be able to tolerate exposure to dust fumes, noise, temperature and other elements in the shop area, if required. The noise level in the work environment is usually moderate.
Mental Requirements:
The mental characteristics described here are representative of those a Stakeholder encounters while performing the essential functions of this job. Work in stressful situations and handle multiple priorities. Demonstrate interpersonal, organizational and communication skills to interact effectively with other people, inside the Company.
Skills and Work Requirements
4 year degree plus 2 years accounting experience.
HOW TO APPLY:
NORDAM
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Job Title:
Credit/Collection Administrator
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