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Patent (IP) Operations Manager
NPAworldwide Recruitment Network
NPAworldwide Recruitment Network
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Job Location: Salt Lake City, UT

Job #: 5405
Title: Patent (IP) Operations Manager
Job Location: Salt Lake City, Utah - United States
Employment Type:
Salary: $100,000.00 - $150,000.00 - US Dollars - Yearly
Employer Will Recruit From: Nationwide
Relocation Paid?: Negotiable


Client is an international legal services firm with IP Paralegal office in Salt Lake City, Utah with headquarters in Asia.


Patent (IP) Manager will be primarily responsible for US patent paralegal functions in respect of multiple customers. The role also requires overseeing paralegals, administrative assistants and docketing specialists based in U.S. and India. Quality control and direct, hands-on supervision of paralegal and administrative processes connected with filing and prosecuting patent applications until grant and post-grant maintenance of issued patents are key responsibilities. The candidate is expected to function as a mentor and a subject matter expert (SME) for a large team in the IPMS (Intellectual Property Management Solutions) business unit in India. The candidate should be able to manage service delivery, client relationships and internal stakeholder management. Should have the ability to achieve best in class service levels and deliver continuous improvement.
The role requires the candidate to have first-hand knowledge of patent prosecution at the USPTO, European Patent Office, though the PCT system of WIPO and other main national IP offices. Acting as the primary customer contact for US based clients relative to paralegal, docketing and admin related projects will be an important aspect of this role. Client relationship management (CRM), in general, and oversight and management of billing and other administrative functions connected with CRM are functions the candidate will be expected to perform.

The candidate will hands-on coach, train and mentor paralegals in all aspects of the paralegal part of US patent preparation and prosecution, and in particular the following:
a)100% compliance of docket deadlines for one or more customers in relation to their patent applications portfolio
b)Coordinating patent prosecution matters with the office of the Chief IP officer, Outside Counsels and in-house paralegals of the Customers
c)Overseeing paralegal, docketing and admin functions of IPMS team (India) relative to the customers for which the Senior paralegal is responsible for
d)Overseeing Service Delivery metrics across different clients. Converting client deliverables into KPIs for the delivery team.
e)Subject matter oversight and supervision on matters concerning IDSs at the USPTO, first and supplementary IDSs, Citation Matrix, online IDS filing, patent watch, post allowance review, issued patent proofreading and such other paralegal and admin functions.
f)Import training on paralegal functions to the team in India.
g)Develop training materials and offer training to employees in relation to US paralegal functions
h)Train, coach and mentor un-trained or trainee paralegals and docketing specialists.
i)Offer technical support, subject matter expertise, and solutioning support to sales and business development team
j)Participate in process building, process innovation, automation and similar activities directed at organization development.
k)Quality control of the work-products generated by the IPMS team, in general, and in particular in relation to the Customers for which the Senior Paralegal/Paralegal Manager has primary responsibility.
l)Help in establishing the company brand globally, and in that relation the management may task the candidate to attend conferences, networking events, road-shows and also carry out regular visits to various potential and existing client facilities.
m)Provide every possible sales and marketing support including by offering online presentations, attending conference calls to render presentations on service lines and related processes, making client specific proposals, and obtaining client references (if and when specifically required).
n)Work with stakeholders across the organization to define the roadmap for growing client relationships and accounts
o)When required travel to client facilities for on-site reviews
p)When required attend potential customer presentations
q)Attend client sales and marketing meetings, internal sales meetings, Clex strategy meetings when asked for
r)Manage any special projects that company IP Services Business Head will require from time to time.
Educational/professional qualifications: US Patent Paralegal. Should be qualified to function as a paralegal in the United States. Must possess a degree from a U.S. university. Formal paralegal training is an added advantage.
o Skills:
o Strong leadership, communication, influencing and negotiation skills
o Good communication skills to interact with Senior Management and clients
o Process-oriented with excellent analytical skills
o Client relationship focused mindset
o Should be able to work with a sense of urgency and attention to detail


Experience: 12-15 years with at least 7 years as a Paralegal Manager in an a large in-house IP operation of technology company or local law firm. Should have handled a large volume of patent preparation and prosecution matters relating to electrical, communications, semi-conductors, microprocessors and computer software related inventions. Should have previously handled multiple client relationships with law firms.

Relocation OK.

University - Bachelor`s Degree/3-4 Year Degree

How to Apply:

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