Business Director Assistant

• Maintaining the Business Director’s calendar, setting appointments and briefing the Business Director each day on the schedule and daily office activities.
• Responding to incoming calls and requests. In Business Director’s absence, ensuring that requests for action or information are relayed to the appropriate staff member.
• Act as liaison between Business Director’s office and Clinic Director, staff members and other organizations.
• Assist with the Accounts Payables/Receivables: inputting, preparing and printing bills and invoices as necessary. Recording checks received and making bank deposits.
• Assist with the planning and organization of Marketing and Volunteer Recruitment campaigns. Ordering, placing and reviewing advertisement placements.
• Organizing and maintaining efficient filing system for the Business Director’s office.
• Assembling materials or reports for review by the Business Director. Preparing reports where the information may be gathered from several staff members and/or Study Manager.
• Proofreading typed or printed work and check records and reports for grammatical construction, completeness, clerical, arithmetical, and typing accuracy.
• Typing drafts and finished documents of a variety of material from written and verbal instructions, which may include letters, memos, reports, and other material, which may include some medical terminology.
• Preparing and distributing agendas and materials for staff meetings. Recording and distributing minutes of staff meetings and other meetings as assigned.
• Opening incoming mail and forwarding mail to other staff members.
• Provide support as requested and attend all local PRN events.
• Complete special projects as needed
• Other Duties as assigned.

• High School Diploma and seeking a Bachelor's degree preferred.