Administrative Specialist/Receptionist - Full-Time with Part Time Pros in Tulsa, OK

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Job Location: Tulsa, OK
Job Type: Full-Time, Temp to Hire

Title: Administrative Specialist/ Receptionist
Reports To: Chief Operating Officer Salary:$12.00 - $15.00/Hour
Position:Full-Time, Temp to Hire

Job Summary:
Tulsa Nonprofit is looking to hire a Full-Time Administrative Specialist/Receptionist. The ideal candidate will have a good attitude, strong character, and integrity. They will have an excellent work ethic, take pride in their work, and pays close attention to detail.

Duties and Responsibilities:
Reception

Answer multiple-line phones
Direct phone inquiries and detailed messages to the appropriate staff members
Respond to general phone inquiries in a professional and courteous manner
Open office for staff and guests by 8:00 a.m.
Greet visitors in a professional and friendly manner

Office Administration

Provide secretarial and administrative support to management and other staff
General maintenance of office to include but not limited to: scheduling, preparation and clean-up of meetings, conference rooms and equipment.
Order, receive and store basic office and kitchen supplies
Maintain a working relationship with vendors, service technicians, property management, etc.
Sort and distribute incoming mail, e-mail, general voicemail messages, faxes, and courier deliveries
Prepare and send outgoing faxes, mail and courier parcels
Assist in copying and assembling information for quarterly and/or annual newsletters, distribution reports, donor reports, mass mailings, special projects, etc.
File material according to the established procedures on a daily and as-needed basis
Prepare invoices when needed
File accounts payable invoices with appropriate documentation before payment
Back-up electronic files using proper procedures
Prepare documents for storage
Perform other related duties as requested

Experience:

2-5 years related experience preferred
High School Diploma
Some foreign language is a plus (Spanish preferred)
Post-secondary education in business, computers, or office management is an asset
Microsoft Office
Database management
E-mail
Internet
Multi-line phone system
General office equipment: fax, photo copier/scanner, laser printer

Supervisor Requirements:
The professional hired will not be responsible for the direct supervision of any staff.

Knowledge and Abilities:

Able to establish and maintain positive working relationship internally and externally
Effective verbal and written communication skills
Able to multitask while maintaining efficiency
Highly organized and able to establish and maintain office organization
Willing to learn in both formal and informal settings
Must enjoy working alone but still function as a team player
Ability to establish priorities, work independently, and proceed with objectives without supervision
Ability to think creatively and resolve recurring problems
Ability to establish priorities, work independently, and proceed with objectives without supervision.
Ability to handle and resolve challenging problems.

Company Conformance Statement:
In the performance of their respective tasks and duties the employee hired will be expected to conform to the following:

Perform quality work within deadlines with or without supervision
Interact professionally with other employees, customers and suppliers.
Work effectively as a team contributor on all assignments.
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Physical Requirements:
Physical requirements for positions include: arm and hand steadiness and finger dexterity enough to use a keyboard and telephone; occasional lifting up to 25 pounds; may be subject to walking, standing, sitting, and reaching; and vision, speech, and hearing sufficient to perform the essential tasks. Any physical restrictions should be discussed or noted within the interview process.

How To Apply:

If you attach a resume please be sure to attach a .doc format – our system does not accept .txt and .pdf versions!

If you have an interview scheduled with our office and fail to show up and do not call in advance to reschedule you will be deactivated from our system and will not be eligible for any future openings.

If you reschedule more than two interviews you will be deactivated from our system and will not be eligible for any future openings.

We have these policies in place to be respectful of our clients time, our recruiters time and to the professionals who are actively seeking employment.

NOTE: Any applicant who provides misleading, erroneous or willfully deceptive information to Part-Time Pros on an employment form or resume or in a selection interview is immediately eliminated from further consideration for employment with Part-Time Pros and may be terminated from their position.

Part Time Pros

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