L-3 Vertex
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Job Location: Madison, Mississippi
Job Type: Full-Time
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Requisition Number:
VertexCM41842
Job Description:
MATERIAL SUPPORT ADMINSTRATOR I
L-3 Vertex, a recognized leader in aircraft modification and special mission system integration, offers challenging and rewarding assignments across a broad spectrum of aircraft modification programs. L-3 Vertex has over fifty years of experience providing innovative solutions for major structural modifications to military and commercial aircraft. L-3 Vertex has successfully modified over 15,000 aircraft comprised of more than 125 unique aircraft types.
Job Title: Material Support Administrator I FLSA Status: Exempt
Reports To: Materials Manager
SUMMARY
Administer customer order transactions from order entry to receipt by customer; Provides single point of contact for customers; Track outstanding requirements for each customer; Prioritize and allocate orders.
ESSENTIAL FUNCTIONS
THE ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING DUTIES. ADDITIONAL ESSENTIAL FUNCTIONS MAY BE IDENTIFIED BY THE ORGANIZATION AND LISTED AS SUCH IN THE INCUMBENT'S PERFORMANCE APPRAISAL ELEMENTS. VARIOUS TASKS MAY BE ASSIGNED UNDER EACH ESSENTIAL FUNCTION. THOSE THAT ARE LISTED UNDER THE EXAMPLES OF WORK ARE NOT ALL INCLUSIVE; THEY ARE EXAMPLES ONLY AND MAY BE AMENDED OR ADDED TO AS NEEDED BY THE ORGANIZATION.
1. Review Customer Orders
2. Knowledge of Import/Export Regulations compliance
3. Knowledge of Department of State and Commerce Licensing, Export Commodity Codes, and Schedule B codes
4. Perform Order Maintenance and follow up for assigned customers
5. Coordinates with all departments to prioritize and allocate orders
6. Act as single point of contact
7. Track Shipments
8. Dealing with Coworkers/Customers/Public
9. Analyze, track, document, and report warranty claims against vendors and suppliers
10. Document and ship aircraft parts on the Department of State U.S. International Traffic in Arms Regulations (ITAR)
11. Ability to write coherent work instructions
12. Ability to learn and use basic statistical functions
13. Ability to manipulate data in Microsoft Programs i.e. MS Access, EXCEL etc.
EXAMPLES OF WORK
EXAMPLES OF WORK PERFORMED IN THIS CLASSIFICATION INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING TASKS. THESE TASKS MAY BE AMENDED OR OTHER TASKS MAY BE ASSIGNED AS NECESSARY.
• Process customer orders.
• Provides feedback to the customer on order status.
• Establish order priorities.
• Reviews order priorities and upgrades when necessary.
• Assists in the coordination for the distribution control with other company entities to ensure timely availability and control of aircraft supplies, material and equipment.
• Schedules data input in a timely manner for information to be processed electronically.
• Analyzes data usage information to determine levels of inventory necessary at beddown and primary inventory stock locations.
• Ensures timely availability of shipment and control of aircraft supplies and parts.
• Analyzes material condition of excess/obsolete parts.
• Greets visitors and clients.
• Exhibits positive courteous behavior with customers, businesses and coworkers.
• Assists coworkers and those in other departments to successfully perform job tasks and functions when necessary.
• Follows all safety procedures and practices as established by the Company and regulatory bodies.
• This job does not have supervisory responsibilities.
INCUMBENT PERFORMS OTHER JOB-RELATED TASKS AS ASSIGNED AND REQUIRED; ANY DUTIES/TASKS INCLUDED IN THE EMPLOYEE'S PERFORMANCE EVALUATION ELEMENTS ARE ESSENTIAL TO THAT EMPLOYEE'S POSITION WITHIN THE JOB CLASSIFICATION.
MINIMUM QUALIFICATIONS
The following minimum qualifications have been identified by subject matter experts (SME'S) who have supervised this position or functioned in the position; they are based on job analysis information supplied by these SME'S. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Director of Human Resources in writing, identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position. If a candidate believes he/she needs a reasonable accommodation to meet these minimum qualifications or, if called for an interview, to attend such an interview, the candidate must notify the Director of Human Resources in writing of the need for the accommodation and identify the specific accommodation requested.
EDUCATION and/or EXPERIENCE:
Associate of Science degree in Aviation Maintenance Management or Engineering and two (2) years experience in work related to the above described examples, OR Two-year degree or certificate from an accredited two- (2) year college, university or technical school in Aviation Administration or a related field AND four (4) years of experience in work related to the above described examples, OR Graduation from a standard four (4) year high school or equivalent (GED) AND six (6) years of experience in work directly-related to Aircraft Parts. Knowledge of SAP and Microsoft products. Aircraft Maintenance experience is preferred.
KNOWLEDGES, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:
The following skills and abilities are required:
• to understand and use the English language both oral and written to communicate information
or ideas to another person or persons;
• to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals;
• to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals; including Code of Federal Regulations (FAR)
• to apply common sense understanding to carry out instructions furnished in written, oral or diagram form;
• in planning and organizing; indexing and organizing and alphabetizing files, material or data;
• to comprehend and process information rapidly and accurately;
• to recognize or identify the existence of a problem as well as elements of a problem;
• in problem analysis and independent decision making;
• to synthesize and retain information and make decisions according to standard policies and procedures;
• to apply general concepts or rules to specific cases to proceed from stated premises to their logical conclusions;
• in leadership; delegation of tasks and duties;
• to discern priorities;
• to write legibly;
• to perform a task in the presence of distracting stimulation or under monotonous conditions without significant loss of thought process and efficiency;
• in intra and inter-personal relations;
• to perceive and feel such attributes of objects and materials as size, shape, temperature, or texture;
• to apply rules or objectives to given information in order to arrange that information in the best or most appropriate sequence;
• in handling stressful situations;
• to travel worldwide with limited notice; obtain a passport; obtain a visa;
• to create, enter, retrieve and print from software packages (Excel, and Word);
• to interpret drawings, specifications and schematics of aircraft instrument/electronic components; and
• to recognize from schematics and drawings not only how one assembly functions but also how various assemblies interact with each other.
Knowledge of the following is required:
• proper grammar, punctuation and spelling;
• databases sufficient to perform the job, duties, and tasks associated with the position; and
• aircraft maintenance terminology.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, climb or balance, or stoop, kneel, crouch, or crawl. The employee is occasionally required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is occasionally exposed to wet or humid conditions, work near moving mechanical parts, and work in high, precarious places. The noise level in the work environment is usually moderate.
EXAMPLES OF TITLES IN CAREER PROGRESSION
Materials Manager
Operations Manager
Program Manager
How To Apply:
L-3 Vertex
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
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