Title:

Office Manager

Reports To:

Doctor

Salary:

$45,000 - $55,000

Position:

Full-Time, Temp to Hire

Job Summary:

Tulsa Clinic is looking for a Full-Time Office Manager. The Office Manager will be responsible for the supervision of 15 staff members. The ideal candidate will have experience with human resources, HIPPA compliance and OSHA.
Working hours are Monday Friday, 7:30am 5:30pm. (Typically between 8:00am 5:00pm, but can vary.)

Duties and Responsibilities:

• Greeting patients and visitors

• Answering incoming calls

• Scheduling appointments

• Processing payments

• Checking patients in and out

• Maintaining OSHA and HIPPA compliance

• Assisting with hiring and employee relations

• Additional tasks as needed

Experience:

• 1-3 years of experience

• Working knowledge of HR, HIPPA compliance and OSHA

• Knowledge of Vitera a plus!

Supervisor Requirements:

The professional hired will be responsible for the direct supervision of any staff.

Will supervise a staff of 15.

Knowledge and Abilities:

• Ability to establish priorities, work independently, and proceed with objectives without supervision.

• Ability to handle and resolve challenging problems.

Company Conformance Statement:

In the performance of their respective tasks and duties the employee hired will be expected to conform to the following:

1. Perform quality work within deadlines with or without supervision

2. Interact professionally with other employees, customers and suppliers.

3. Work effectively as a team contributor on all assignments.

4. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Physical Requirements:

• Requires sitting for long periods of time.

• Requires viewing computer screen and typing for long periods.

• Requires normal physical strength to exert up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.

• Requires normal physical agility, which includes stooping, bending and stretching to access files and supplies.

• Requires normal concentration regarding complexity and timeliness of decision making.

• Requires normal memory, taking into consideration the amount and type of information involved.

• Average visual acuity necessary to prepare or review documents or operate equipment.

• Ability to speak, frequently conveying detailed or important information or ideas accurately.

• Ability to hear normal speech, both in person and on the telephone.

• Reasonable accommodations will be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

Working Conditions:

• Work is performed in a medical office setting.

• May be exposed to communicable diseases, toxic substances, ionizing radiation, medical preparations, biohazards, bodily fluids and other conditions common to a clinic setting.

• Involves frequent contact with staff and the public.

• Contact involves dealing with sick persons.

• Interaction with others may be constant and interruptive.

• Work may be stressful at times.

• May involve dealing with angry or upset individuals.

• May periodically work outside of normal work hours.