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Position Summary:
Works with the Business Operations Officer and Business Operations Coordinator in the preparation negotiation and submission of all contracts for all clinical trials and research study budgets to pharmaceutical medical device and government study sponsors. Budget negotiations are designed to ensure the economic viability of all Research projects responsibilities include both price point and language negotiations. Interfaces with Via Christi legal counsel as needed to obtain legal reviews of contractual documents. Performs contract management ensuring contractual terms are met.
Key Responsibilities/Essential Functions:
Other duties may be assigned. Regular and reliable attendance is an essential function of the job.
- Manages accounts receivable including commercial collections from all clients. Provides regular reports to Business Operations Officer to summarize A/R aging monthly A/P cash-flow statements and supervision of the business operation and accounting personnel.
- Responsible for purchasing processes including policy and procedure development purchasing approvals and vendor relations.
- Fulfills role of Research Liaison to VCRMC Finance to provide research payments for hospital services rendered relating to clinical trials including communication with VCRMC insurance billing staff to determine standard of care versus research services performed to enhance VCRMC opportunity to maximize reimbursement for its services.
- Responsible for study update data and revenue reporting ensuring all research revenue is recorded and reported accurately including supervision of support staff responsible for revenue data entry. Works with Business Operations Officer and Business Operations Coordinator and Accountant to ensure financial reporting is accurate and is consistent with VCRMC policies.
- Responsibilities for 24/7 building monitoring systems for drug storage and laboratory areas. Acts as the primary contact for staff to ensure all drug and laboratory storage equipment is kept in good working condition and for vendor/contractor maintenance of drug storage and laboratory monitoring equipment.
- Works with Business Operations Officer and Business Operations Coordinator to provide overall technology planning.
- Responsible for all IT support including management of in-house IT support personnel. Responsible for IT-related services ensuring all VCR computer systems function at optimal levels.
- Responsible for the management of reception staff to ensure that all clients public and study participants are greeted in a positive manner. Works with outside staffing agencies as needed to ensure reception function is adequately staffed.
- Participates as a management member of the Quality Assurance and Project Review team to ensure VCR’s quality system is implemented according to plan all appropriate staff is trained as necessary and that quality policies are followed.
Management Responsibilities:
Functions reporting to this position: Business Operations contract administration purchasing building systems IT support revenue management
Education and/or Experience
- Bachelor of Science (B.S.) degree in Business Management Business Quality Management or Business Administration required.
- Certified Public Accountant preferred.
- Three or more years of business management experience in the research field with related knowledge of healthcare practices required.
- Three years experience in negotiations with corporate clients required preferably in the pharmaceutical industry. Contract negotiation experience must include both price point negotiations and contract language negotiations.
- Must have experience in personnel management.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequently required to carry or lift items weighing up to 10 pounds.
- Occasionally required to carry or lift items weighing up to 25 pounds for short distances.
- Occasionally required to stand or walk.
- Frequently required to sit in a stationary position.
- Occasionally performs activities that require stooping, bending and reaching, squatting, balancing, and trunk twisting throughout the day.
- Constantly able to communicate verbally and in written form.
- Frequently able to detect and discern both loud and soft sounds such as phone calls and customer questions.
- Constantly able to use hands and fingers to type, write, and file.
- Frequently able to use near vision for viewing computer monitor and written materials.
Via Christi
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