Wichita Clinic
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Job Location: Wichita, Kansas
Department:
Marketing
Facility:
Carriage Park
Hours:
M – F 8 – 5
Category:
Administrative
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Posting Job Title:
Marketing Community Events & Sponsorship Coordinator
POSITION PURPOSE
Identifies, plans, executes and evaluates community activities, special events, sponsorships, dinners, receptions, tradeshows, and other events that promote Wichita Clinic. Assists the Marketing Manager with media relations and in the development and implementation of marketing programs.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Plans and implements external and internal special events, sponsorships, and other marketing projects
Coordinates & Maintains External and Internal Communication Campaigns
Assists With Media Relations
Oversees marketing materials and specialty items inventory
Oversees graphic standards
Maintain open communications with Marketing Manager at all times regarding work issues.
PERFORMANCE MEASUREMENTS
Plans and implements external and internal special events, sponsorships, and other marketing projects
Works with Physician Marketing Coordinator and physicians to evaluate and develop the special events, trade shows, health fairs and other projects that marketing should undertake to promote Wichita Clinic physicians, product lines, and services.
Works with Marketing staff and executive team to develop internal special events and projects (i.e. annual Founder’s Award Dinner, events for retired physicians, spouse events, and employee activities).
Plans, coordinates, and implements these special events and projects. Transports, assembles, staffs and dismantles booth when necessary. Schedules Clinic personnel for staffing of trade show booths and special events when necessary. Coordinates delivery of literature, promotional items and other items required for events.
Works with Physician Marketing Services Coordinator and graphics firms/ad agencies to design display materials and coordinate handouts used for trade shows and special events.
Works with Marketing Manager on community sponsorships and internal fundraisers that require event planning, correspondence, attendance, and evaluation by Clinic personnel. Track sponsorship requests, prepare check requests and arrange check presentations.
Represents Wichita Clinic during community projects and at public, social and business gatherings.
Responsible for keeping projects within established budget, maintaining records, and evaluating effectiveness of events.
Other special events and marketing projects as assigned.
Coordinates & Maintains External and Internal Communication Campaigns
Works with physicians and marketing staff to develop external brochures, ads, and other materials that promote Clinic services, physicians and product lines.
Coordinates internal communication campaigns to inform patients about Wichita Clinic services and physicians. Determines target markets and appropriate message and marketing pieces (lobby posters, statement stuffers, magazine covers, etc).
Submits copy and instructions to design agencies for development of marketing materials as well as printing and delivery. Reviews proofs of printed copy for conformance to specifications and graphic standards.
Assists With Media Relations
Prepares and distributes fact sheets, news releases, and photographs to media representatives and others who may be interested in publicizing the Clinic’s services.
Handles media phone inquiries and assists with arranging interviews and photo opportunities. Responsible for ensuring patient privacy and HIPAA compliance when media is on location at Wichita Clinic sites.
Responsible for reviewing area newspapers and newscasts for Wichita Clinic news items and forwarding copies of Wichita Clinic printed ads, articles and photographs to appropriate personnel. Provide Physician Marketing Coordinator with copies of relevant news items for inclusion in mentor reports.
Oversees marketing materials and specialty items inventory
Monitors usage, stock levels and distribution of specialty items and patient information materials. Fulfills requests as required.
Places requests for reorders through Marketing Manager.
Responsible for ordering office supplies needed by Marketing team through Wichita Clinic Purchasing dept.
Oversees graphic standards
Provides technical graphics support for the marketing department.
Supports customer needs for electronic files and conversion of file formats for use in various applications.
Scans images for presentation and customer use.
Prepares PowerPoint presentations for physicians and Wichita Clinic executives, physicians, and managers as needed.
Duplicates CDs and DVDs as needed.
Maintain open communications with Marketing Manager at all times regarding work issues.
Communicates project status weekly to Marketing Manager.
Promptly notifies Marketing Manager of marketing project conflicts.
Maintains a prompt and efficient work manner so as to complete assigned work tasks in the allotted time frame.
Maintains a professional attitude and appearance at all times. Full compliance with Wichita Clinic Employee Dress Code expected.
QUALIFICATIONS
EDUCATION/CERTIFICATION:
Bachelor’s Degree in Marketing, Communications or other related field is required; one to two years related experience and/or training; or equivalent combination of education and experience.
Valid drivers’ license required.
REQUIRED KNOWLEDGE:
Previous personal computer experience required
EXPERIENCE REQUIRED:
Experience planning and executing special events preferred.
SKILLS/ABILITIES:
Excellent communication, organization and planning skills are a must. Requires strong attention to detail and the ability to manage, implement and evaluate projects without prompting. Multi-tasking capabilities, a high-energy can-do attitude, diplomacy, and confidentiality are essential. Requires team player with strong people skills, creative problem solving abilities and collaboration skills.
Compensation/Benefits:
We offer our employees a competitive wage/benefits package as well as a family friendly work schedule-no evenings, no weekends and no holidays!
How To Apply:
Please use the Apply Button to view the description. Click on Create Profile to start the application process.
Wichita Clinic
Wichita Clinic is an Equal Opportunity Employer
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